Executive Secretary Resume

Career Objective: To make a good career as executive secretary professional by utilizing the secretarial and administrative skills adopted from my previous work experience.

Key Skills:

• In-depth knowledge of departmental policies, procedures, and organizational relationships
• Excellent knowledge of the organization, composition and punctuation of business letters, reports, tabular material and charts
• Great perfection in the techniques of receiving calls, greeting people, making appointments and giving information
• In detail knowledge of the organization and maintenance of filing systems
• Uncommon ability of reviewing several diverse references, sources, selection and synchronization of data for reports and other forms of correspondence
• Excellent record management ability both on system as well as on paper
• Typing speed of 75 words per minute
• Thorough with 3 foreign languages Japanese, Spanish and German to handle international clients

Educational Qualification:

• Pursued Post Graduate diploma in the field of Administration from Father Agnel Institute of
• Management, Union City with A grade in the year 2006
• Advance diploma in secretarial practice from St. Patrick's college, Union City
• Accomplished a bachelor's degree in the year 2004 in management field from California State
• University with principle subject as administration with higher second class scoring 55% marks aggregate

Computer Knowledge:

• Can operate on different Operating Systems like UNIX, different versions of windows, Macintosh, Mac etc
• Excellent database management skills using SQL
• Proficient with the use of Tally and Microsoft office package which includes Excel, PowerPoint, Word

Professional Experience:

1. Post: Executive Secretary
   Organization: Power Play, Inc., New York
   Duration: March 2008-till today
   Roles and Responsibilities:
   
   • To research, compile, assimilate, and prepare the confidential and sensitive documents, and brief the executive regarding their contents
   • Make referrals to appropriate executive staff
   • To provide requested information as and when asked for
   • Coordinating and directing office services, such as budget and records preparation, personnel, and housekeeping, to aid executives
   • Reading and answering correspondence via mails and emails
   • To answer telephones and give information to callers, taking messages and transferring calls to appropriate individuals or departments
   • Composition and distribution of meeting notes, correspondences and reports
2. Post: Junior Administrative Assistant Organization: ABC Corporation Pvt. Ltd., Union City Duration: June 2006 - Feb 2008 Roles and Responsibilities:
   • To perform administrative and secretarial duties for exercising discretion and judgment
   • To check and study the reports received
   • Comparing current reports with previous reports and other data, and then to fetch attention of the executive towards significant items, changes, errors or omissions.
   • Maintaining up to date management manuals, directives, organizational charts for the executive
   • Taking dictation
   • To type office records
   • To answer telephones, emails and to reply to questions in accordance with general instructions or referring calls to executives if required immediate attention

   Personal Profile:

   Name: Robert Nelson
   Sex: Male
   Marital Status: Single
   Blood Group: A +ve
   Date of Birth: 16-04-1987
   Birthplace: Union City, U.S.A.
   Home Town: Union City
   Nationality: American
   Hobbies: football, basket ball
   Areas of Interest: Administration
   Preferred Place of Work: New York
   

   REFERENCES:

   1. Name: Patricia Allen
      Post: Administrative Officer
      Organization: Power Play, Inc., New York
      Phone No: - (537) 344-7435
      Patricia.allen@example.com
      
   2. Name: Laura Parker
      Post: Administrative Executive
      Organization: ABC Corporation Pvt. Ltd., Union City
      Phone No: - (546) 344-2264
      Laura parker@example.com